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M & J Valve

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Summary:  Independently manages a variety of general office activities and operations by personally performing the following duties in administrative support for Division office operations.


Essential Duties and Responsibilities:  Other duties may be assigned.


  • Analyzes and organizes operations and procedures such as bookkeeping, information management, filing systems, requisition of supplies, office equipment and maintenance, and other clerical services.

 

  • Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.

 

  • Answer all phones in a timely manner. Record messages and distribute accordingly.

 

  • Monitor fax machine and distribute documents accordingly.

 

  • Data entry from job card into sales orders in Computer System.

 

  • Create invoices in Computer System.

 

  • Make collection calls on overdue invoices, compiles call reports.

 

  • Routes incoming mail.

 

  • Compose and types routine correspondence.

 

  • Collect all expense reports from division employees; check for accuracy and make sure that all receipts are attached; get Division Manager to approve; email to the corporate office weekly.

 

  • Updates check register accordingly and email to Controller in the corporate office daily.

 

  • Assist Human Resources with the processing of Division new hires.

 

  • Calculate time cards daily; scan legible copies and send to Human Resources in a timely manor every Monday and assist with any questions related.

 

  • Assist Division Manager with various duties as requested.

 

  • Assists with the development of the office budget, and recommends cost reductions programs.

 

  • Maintains contact information on customers and outside vendors.

 

  • Composes and types routine correspondence.

 

  • Transcribes minutes of meetings.

 

  • Makes copies of correspondence or other printed materials.

 

Education and/or Experience: Associate's degree (A. A.) or equivalent from two-year College or technical school; less than 3 years
related experience and/or training; or equivalent combination of education and experience.

Certificates, Licenses, Registrations:  Valid Driver's License

Other Skills and Abilities:  Microsoft Office experience or equivalent.

Certificates, Licenses, Registrations: Valid state motor vehicle operator’s license .


Other Qualifications: Microsoft Office experience or equivalent.