Service Centers
M & J Valve

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Phone Line Tag 2 16 16

Summary:  Independently manages a variety of general office activities and operations by personally performing the following duties in administrative support for Division office operations.

Essential Duties and Responsibilities:  Other duties may be assigned.

  • Analyzes and organizes operations and procedures such as bookkeeping, information management, filing systems, requisition of supplies, office equipment and maintenance, and other clerical services.


  • Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.


  • Answer all phones in a timely manner. Record messages and distribute accordingly.


  • Monitor fax machine and distribute documents accordingly.


  • Data entry from job card into sales orders in Computer System.


  • Create invoices in Computer System.


  • Make collection calls on overdue invoices, compiles call reports.


  • Routes incoming mail.


  • Compose and types routine correspondence.


  • Collect all expense reports from division employees; check for accuracy and make sure that all receipts are attached; get Division Manager to approve; email to the corporate office weekly.


  • Updates check register accordingly and email to Controller in the corporate office daily.


  • Assist Human Resources with the processing of Division new hires.


  • Calculate time cards daily; scan legible copies and send to Human Resources in a timely manor every Monday and assist with any questions related.


  • Assist Division Manager with various duties as requested.


  • Assists with the development of the office budget, and recommends cost reductions programs.


  • Maintains contact information on customers and outside vendors.


  • Composes and types routine correspondence.


  • Transcribes minutes of meetings.


  • Makes copies of correspondence or other printed materials.


Education and/or Experience: Associate's degree (A. A.) or equivalent from two-year College or technical school; less than 3 years
related experience and/or training; or equivalent combination of education and experience.

Certificates, Licenses, Registrations:  Valid Driver's License

Other Skills and Abilities:  Microsoft Office experience or equivalent.

Certificates, Licenses, Registrations: Valid state motor vehicle operator’s license .

Other Qualifications: Microsoft Office experience or equivalent.