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M & J Valve

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 Summary:  Manages a variety of general office activities by personally performing the following duties in administrative support for Division operations.


Essential Duties and Responsibilities:  Other duties may be assigned.

  • Answer all phones in a timely manner. Record messages and distribute accordingly. Monitor fax machine and distribute documents accordingly.
  • Data entry from job card into sales orders in Computer System.  Create invoices in Computer System.
  • Obtain purchase orders for customer orders. Mail invoices and purchase orders to customer.
  • Obtain freight cost for hot shot and special shipping to charge customers.
  • Keep customer files current and accurate. Greet all walk in customers.
  • Make collection calls on overdue invoices, compiles Aging. 
  • Orders and maintains supplies, and arranges for office equipment maintenance.
  • Maintains contact information on customers and outside vendors. Call Reports
  • Input certain customer invoices in customer software for payment.
  • Collect all expense reports from division employees; check for accuracy and make sure that all receipts are attached; get Division Manager to approve; email to the corporate office weekly.
  • Update check register & deposits accordingly and email to Controller in corporate office daily.
  • Assist Human Resources with the processing of Division new hires.
  • Calculate time cards daily; scan legible copies and send to Human Resources in a timely manner every Monday & assist with any question related to timecards.
  • Assist Division Manager with various duties as requested.
  • Composes and types routine correspondence.
  • Transcribes minutes of meetings.
  • Makes copies of correspondence or other printed materials.

 


Education and/or Experience:
Associate's degree (A. A.) or equivalent from two-year College or technical school; prefer a minimum of 1 year related experience and/or training; or equivalent combination of education and experience.

Certificates, Licenses, Registrations:
Valid Driver’s License

Other Qualifications:
 Microsoft Office experience or equivalent.